Here at Bloemfontein Primary School we take the privacy of our staff, governors, parents/guardians and pupils very seriously and work to the highest standard to keep your data safe. You may have already heard about the changes to data protection regulations, and the introduction of the General Data Protection Regulation (GDPR), which came into force on the 25th May 2018.
We are committed to compliance with all relevant EU and Member State laws in respect of personal data, and the protection of the rights and freedoms of individuals whose information we collect and process in accordance with the General Data Protection Regulation (GDPR).
Who is responsible for Personal Data?
As a school, we are a Data Controller under the new regulations and as such define how and why personal data is collected, stored, and used. We also utilise Data Processors – third parties that process the data we control on our behalf. As a Data Controller, we must comply with the new regulation as well as ensuring that all of our Data Processors are compliant.
Here at Bloemfontein Primary School we will achieve compliance by ensuring personal data is processed lawfully, transparently, and for a specific purpose. Once the purpose is fulfilled and the data is no longer required, it will be deleted, as stipulated within our Data Retention Policy.
We have previously complied with previous legislation, the Data Protection Act 1998, and are very experienced at working within these regulations. It is however, be necessary to make some changes to policies and procedures to ensure compliance with the new GDPR Regulations which came into force on 25th May 2018.
If you would like to read more about GDPR, the following video on YouTube, provides an excellent visual story of a school’s GDPR journey.
How can you help us prepare for compliance?
Parents/guardians can assist us in preparing for GDPR by ensuring that we have the most up to date address, telephone number, emergency contact details and email address on file.
Due to changes in privacy law, we can no longer include sensitive information such as medical conditions on any form pre-filled out. When filling out consent or data collection forms in future, please ensure you fill out any NEW AND EXISTING medical conditions or allergies etc as we will have to update our records based on what you state on the form. The same will apply to ethnicity, nationality etc. Medical conditions will include any allergies/food intolerance’s as well.
Useful Documents
To access our Data Protection Policy and various Privacy Statements please visit our Policies page by clicking here:
Privacy Statement – Staff September 2020
Privacy Statement – Parents/Child September 2020
Privacy Notice – Governors and Volunteers September 2020
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